Onboarding Checklist for New Postdocs
Explore the onboarding details below, organized by category, to guide you through the process of getting oriented at the University as a new postdoc. You can also download this guidance for your records.
Download the onboarding overview document
Onboarding checklist
Taxation and payroll
- Review the full tax treatment document
- Priority: Onboarding week 1
- Audience: Postdoctoral Associates (093) and Postdoctoral Fellows (095)
- Contacts:
- Payroll Office
- Department Administrator
- Priority: Onboarding week 1
- Audience: All postdocs
- Contacts:
- Department Administrator
- Priority: Onboarding week 1
- Audience: International postdocs
- Contact: or your Department Administrator
- Priority: Onboarding week 1
- Audience: J-1 visa holders
- Contact: or your Department Administrator
- Priority: Onboarding week 1
- Audience: International postdocs
- Contact: or your Department Administrator
Work resources
- Priority: Onboarding week 1
- Audience: All postdocs
- Contacts:
- , click your photo in the top right corner of the homepage, view profile, click Personal on left side of page, click IDs at top of page
- Department Administrator
- Priority: Onboarding week 1
- Audience: All postdocs
- Contacts:
- , click your photo in the top right corner of the homepage, view profile, see job details on the right side of the page
- Department Administrator
- Priority: Onboarding week 1
- Audience: URMC postdocs
- Contact: Department Administrator
- Priority: Onboarding week 1
- Audience: All postdocs
- Contacts:
- Department Administrator
- Priority: Onboarding week 1
- Audience: All postdocs
- Contacts:
- Priority: Onboarding week 1
- Audience: All postdocs
- Contact: Reach out to the parking office with questions and to obtain parking passes
- Priority: Onboarding week 1
- Audience: All postdocs
- Contacts:
- Department Administrator
- Priority: Onboarding week 1
- Audience: URMC postdocs
- Contact:
- Priority: Onboarding week 1
- Audience: All postdocs
- Contact:
Training and development
- Priority: Onboarding week 1
- Audience: URMC postdocs
- Contacts:
- Priority: Onboarding week 1-2
- Audience: All postdocs; select postdocs
- Contacts:
- Department Administrator
- Priority: Onboarding week 1-2
- Audience: All postdocs
- Contacts:
- Priority: Onboarding per department instruction
- Audience: Select postdocs
- Contacts:
- PI, lab supervisor
- Department Administrator
- Priority: Onboarding within 4 months
- Audience: SMD postdocs
- Contacts:
-
- you will receive an Outlook invitation from Amber Rivera
-
- Priority: Year 1, fall semester
- Audience: SMD postdocs
- Contacts:
-
- SMD RCR
- note: postdoc will be notified when registration is available
-
- Priority: Within 6 months of start date
- Audience: SMD postdocs
- Contacts:
-
- PI/supervisor/other mentors
-
Benefits
- Priority: Onboarding within 30 days
- Audience: All postdocs
- Contacts:
- Consider University Health Service for primary care
- postdoc health insurance
- Department Administrator
- Priority: Onboarding within 30 days
- Contact Gallagher to sign up for or waive insurance within 30 days of hire
- Audience: All postdocs
- Contacts:
- postdoc health insurance
- Department Administrator
- Priority: Onboarding within 30 days
- Contact Gallagher to sign up for insurance within 30 days of hire
- Audience: All postdocs
- Contact: postdoc life insurance
- Priority: Onboarding within 30 days
- Audience: All postdocs
- Contact: HR website, see postdoctoral associate and fellow benefits summary at bottom of page
Additional resources as needed
Appointment policies
- Audience: All postdocs
- Contacts:
- Priority: Annually at least 2 months before appointment end date
- Audience: SMD postdocs
- Contacts:
- PI/supervisor
- Department Administrator
Training and development
- Priority: Annually at reappointment
- Audience: SMD postdocs
- Contacts:
- PI/supervisor
- Audience: All postdocs
- Contacts:
- 093 postdocs are eligible for 蘑菇传媒 tuition benefits
- 095 postdocs are not eligible for 蘑菇传媒 tuition benefits but may have tuition funds available via their training grant or fellowship and should check with their training grant PI and/or grants admin
- 094 postdocs are not eligible for 蘑菇传媒 tuition benefits
- Audience: SMD postdocs/courses
- Contact:
- Audience: SMD postdocs
- Contact:
Benefits and wellness
- Audience: All postdocs
- Contact:
- Audience: All postdocs
- Contacts:
- UR Medicine Crisis Call Line: (585) 275-8686
- Monroe Mobile Crises Team: (585) 529-3721
- Audience: All postdoc associates
- Contact: Child Care Subsidy website
- Audience: All postdocs
- Contact: Benefits website
- Contact: All postdocs
- Contact: Food Pantry website
Support services and reporting concerns
- Audience: All postdocs
- Contact: Policies website
- Audience: All postdocs
- Contact: Sexual Misconduct website
- Audience: All postdocs
- Audience: SMD postdocs
- Contact:
- Audience: All postdocs
- Contact: View Dean’s Office contacts
- Audience: All postdocs
- Contact:
- Audience: All postdocs
- Contact: UR Ombuds website
- Audience: SMD postdocs
- Contact: Contact Nathan Smith, PhD, Associate Dean for Research Mentorship, at Nathan_Smith@urmc.rochester.edu.
Work resources
- Audience: All postdocs as needed
- Contact: Office of Disability Resources website
- Audience: All postdocs
- Contacts:
- Department Administrator
- Audience: All postdocs
- Contact:
- Audience: URMC postdocs
- Contact:
- Phone: (585) 275-3200
- Email: helpdesk_isd@urmc.rochester.edu
- Audience: All postdocs
- Contact:
- Audience: Select postdocs
- Contact: Department or Grants Administrator