{"id":25292,"date":"2023-11-15T17:50:34","date_gmt":"2023-11-15T22:50:34","guid":{"rendered":"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/?page_id=25292"},"modified":"2023-11-15T17:50:34","modified_gmt":"2023-11-15T22:50:34","slug":"ur-financials-newsletter-vol-11-11-15-2023","status":"publish","type":"page","link":"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/ur-financials-newsletter\/ur-financials-newsletter-vol-11-11-15-2023\/","title":{"rendered":"UR Financials Newsletter Vol. 11 11.15.2023"},"content":{"rendered":"<h5>In this issue:<\/h5>\n<ul>\n<li><strong>Workday\u00a0<\/strong><strong>Expenses<\/strong>\u00a0(University only, excluding affiliates)\n<ul>\n<li>Spend authorization enhancements<\/li>\n<li>Expenses user group meetings<\/li>\n<\/ul>\n<\/li>\n<li><strong>Accounts Payable<\/strong>\u00a0(University only, excluding affiliates)\n<ul>\n<li>P2P and AP contact information for departmental users<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<hr \/>\n<h3>Workday Expenses<\/h3>\n<ul>\n<li><strong><u>Spend authorization enhancements<\/u><\/strong><strong><u><br \/>\n<\/u><\/strong>Advanced Airfare notification has been added to the Spend Authorization.\u00a0 Airfare reservations that are made using a Spend Authorization with Deprez or Town &amp; Country Travel which the University pays is considered an advance per the IRS.\u00a0 This travel ticket advance is a debt that employees (Faculty and Staff) must account for within 60 days of the return date of the trip.\u00a0 To account for and clear the debt, the employee or their delegate who can create expense reports on their behalf will submit a Workday Expense Report and include the ticket and agency fees that are loaded in Workday to their account.\u00a0 Once the expense report is processed, the worktag (FAO) listed will be charged but the employee will not receive reimbursement.<\/p>\n<p><strong><u><img decoding=\"async\" src=\"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/wp-content\/uploads\/2023\/11\/Advanced-Airfare-Notification2.png\" \/><\/u><\/strong>The International Travel registry check box text has been updated on Spend Authorizations and Expense Reports.\u00a0 Completion of the Travel Registry has been removed.\u00a0 By checking the box, you certify that you have reviewed and agree to abide by the International Travel Policy.\u00a0 Users are still required to check the box.<\/li>\n<li><strong><u>Expenses user group meetings (held monthly)<br \/>\n<\/u><\/strong>Upcoming meetings:<br \/>\nLink to join meeting, <a style=\"font-size: 1.25rem; background-color: #ffffff;\" href=\"https:\/\/rochester.zoom.us\/j\/2973709361\">https:\/\/rochester.zoom.us\/j\/2973709361<\/a>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>Thursday, November 16, 2023, 2:00pm-3:00pm<br \/>\nThursday, December 21, 2023, 2:00pm-3:00pm<\/li>\n<\/ul>\n<hr \/>\n<h3>Accounts Payable<\/h3>\n<ul>\n<li><strong><u>P2P and AP contact information for departmental users<br \/>\n<\/u><\/strong>In an effort to improve user experience, we have created a document that outlines self-service resources available, and contact information for P2P and Accounts Payable. Departments should utilize the resources provided within the guide, and if they have questions, they can contact the appropriate department.<\/p>\n<p>Link: <a href=\"https:\/\/rochester.app.box.com\/s\/lpl2i7gugd7uikwzby0x2rpz8yhe4gyc\" target=\"_blank\" rel=\"noopener\">Procure to Pay Contact Information<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>In this issue: Workday\u00a0Expenses\u00a0(University only, excluding affiliates) Spend authorization enhancements Expenses user group meetings Accounts Payable\u00a0(University only, excluding affiliates) P2P and AP contact information for departmental users Workday Expenses Spend&hellip;<\/p>\n","protected":false},"author":112,"featured_media":0,"parent":15902,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-25292","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>UR Financials Newsletter Vol. 11 11.15.2023 - UR Financials<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/ur-financials-newsletter\/ur-financials-newsletter-vol-11-11-15-2023\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"UR Financials Newsletter Vol. 11 11.15.2023 - UR Financials\" \/>\n<meta property=\"og:description\" content=\"In this issue: Workday\u00a0Expenses\u00a0(University only, excluding affiliates) Spend authorization enhancements Expenses user group meetings Accounts Payable\u00a0(University only, excluding affiliates) P2P and AP contact information for departmental users Workday Expenses Spend&hellip;\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/ur-financials-newsletter\/ur-financials-newsletter-vol-11-11-15-2023\/\" \/>\n<meta property=\"og:site_name\" content=\"UR Financials\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/wp-content\/uploads\/2023\/11\/Advanced-Airfare-Notification2.png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.rochester.edu\\\/adminfinance\\\/urfinancials\\\/ur-financials-newsletter\\\/ur-financials-newsletter-vol-11-11-15-2023\\\/\",\"url\":\"https:\\\/\\\/www.rochester.edu\\\/adminfinance\\\/urfinancials\\\/ur-financials-newsletter\\\/ur-financials-newsletter-vol-11-11-15-2023\\\/\",\"name\":\"UR Financials Newsletter Vol. 11 11.15.2023 - 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