{"id":24422,"date":"2023-08-15T16:24:42","date_gmt":"2023-08-15T20:24:42","guid":{"rendered":"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/?page_id=24422"},"modified":"2023-09-18T11:01:12","modified_gmt":"2023-09-18T15:01:12","slug":"ur-financials-newsletter-vol-8-08-15-2023","status":"publish","type":"page","link":"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/ur-financials-newsletter\/ur-financials-newsletter-vol-8-08-15-2023\/","title":{"rendered":"UR Financials Newsletter Vol. 8 08.15.2023"},"content":{"rendered":"<h5>In this issue:<\/h5>\n<ul>\n<li><strong>Workday\u00a0<\/strong><strong>Expenses<\/strong> (University only, excluding affiliates)\n<ul>\n<li>HRMS outstanding airfare advance clean up<\/li>\n<li>Amex corporate card transactions loaded in Workday<\/li>\n<\/ul>\n<\/li>\n<li><strong>Accounts Payable<\/strong> (University only, excluding affiliates)\n<ul>\n<li>Upcoming training sessions (<em>reminder<\/em>)<\/li>\n<li>Tip of the month<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<hr \/>\n<h3>Workday Expenses<\/h3>\n<ul>\n<li><strong><u>HRMS outstanding airfare advance clean up<br \/>\n<\/u><\/strong>Accounts Payable will be sending emails to request the account to charge (Spend Category, FAO, and Company for FAO) for unreconciled advanced airfare charges that were loaded in HRMS.\u00a0 Send the account to charge information to <a href=\"mailto:Business_Expense_Reimbursement@finance.rochester.edu\">Business_Expense_Reimbursement@finance.rochester.edu<\/a> to clear the advance.<\/li>\n<li><strong><strong><u>Amex corporate card transactions loaded in Workday<br \/>\n<\/u><\/strong><\/strong>This enhancement has been delayed.\u00a0 Amex corporate card holders should continue to submit business expenses on a Workday Expense Report to receive reimbursement and pay Amex.<\/li>\n<li>Expenses User Group meetings are held monthly, the next meeting is on Tuesday, August 22<sup>nd<\/sup>, 2023, from 1:00pm-2:00pm.\u00a0 \u00a0Link to join meeting,<strong style=\"font-size: inherit;\"><u><a href=\"https:\/\/rochester.zoom.us\/j\/2973709361\">https:\/\/rochester.zoom.us\/j\/2973709361<\/a><\/u><\/strong>.<\/li>\n<\/ul>\n<hr \/>\n<h3>Accounts Payable<\/h3>\n<ul>\n<li><strong><u>Upcoming training sessions (<em>Reminder<\/em>)<br \/>\n<\/u><\/strong>AP will be holding quarterly training sessions on <strong>Creating Invoice from Receipt <\/strong>and <strong>EFT Payment Questionnaire<\/strong> functionality.\u00a0 We encourage all users who are involved in either of these processes to join these training sessions.\u00a0 This will not only give you a refresher to ensure that you are following the correct process, but it will also give you an opportunity to ask questions and to provide feedback which we may be able to use to enhance these processes in the future.\u00a0 Kristina Mano, Accounts Payable Manager, will send an invite to users who should attend the sessions based on usage of either process when we get closer to the dates listed below.<\/p>\n<ul>\n<li><strong>Creating Invoice from Receipt:\u00a0 <\/strong>Wednesday, September 27, 2023, from 3:00pm &#8211; 4:00pm.\u00a0 Link to join meeting, <a href=\"https:\/\/rochester.zoom.us\/j\/97952631824\" target=\"_blank\" rel=\"noopener\">https:\/\/rochester.zoom.us\/j\/97952631824<\/a><\/li>\n<li><strong>EFT Payment Questionnaire: <\/strong>Wednesday, October 18, 2023, from 2:00pm &#8211; 3:00pm.\u00a0 Link to join meeting, <a href=\"https:\/\/rochester.zoom.us\/j\/96306106292\" target=\"_blank\" rel=\"noopener\">https:\/\/rochester.zoom.us\/j\/96306106292<\/a><\/li>\n<\/ul>\n<\/li>\n<li><strong><u>Tip of the month<br \/>\n<\/u><\/strong>Departmental users have visibility to payment status for Purchase Orders and Supplier Invoice Requests they create. The guides below should be utilized.<br \/>\n<a href=\"https:\/\/rochester.box.com\/s\/1k5297ibaefy3ydxo3rkm51849kskjn1\" target=\"_blank\" rel=\"noopener\">Finding Payment Status for Invoices on a PUR PO<\/a><a href=\"https:\/\/rochester.box.com\/s\/1prl0eyfeabfuxa67j14svc1h08rrdtj\" target=\"_blank\" rel=\"noopener\">Finding Payment Status for Supplier Invoice Requests<\/a> (SIR)<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>In this issue: Workday\u00a0Expenses (University only, excluding affiliates) HRMS outstanding airfare advance clean up Amex corporate card transactions loaded in Workday Accounts Payable (University only, excluding affiliates) Upcoming training sessions&hellip;<\/p>\n","protected":false},"author":112,"featured_media":0,"parent":15902,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-24422","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - 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