{"id":17852,"date":"2023-01-17T15:36:21","date_gmt":"2023-01-17T20:36:21","guid":{"rendered":"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/?page_id=17852"},"modified":"2023-01-18T10:41:29","modified_gmt":"2023-01-18T15:41:29","slug":"ur-financials-newsletter-vol-3-01-17-2023","status":"publish","type":"page","link":"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/ur-financials-newsletter\/ur-financials-newsletter-vol-3-01-17-2023\/","title":{"rendered":"UR Financials Newsletter Vol. 3 01.17.2023"},"content":{"rendered":"<h5>In this issue:<\/h5>\n<ul>\n<li>Workday Expenses (University only, excluding affiliates)\n<ul>\n<li>Expense reimbursements<\/li>\n<\/ul>\n<\/li>\n<li>Accounts Payable (University only, excluding affiliates)\n<ul>\n<li>How to email P.O. invoice to Accounts Payable<\/li>\n<li>Avoid duplicate invoice postings<\/li>\n<li>P2P training<\/li>\n<\/ul>\n<\/li>\n<li>Additional tips and tricks\n<ul>\n<li>Adding and editing Workday menu apps<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<hr \/>\n<h3>Workday Expenses<\/h3>\n<ul>\n<li><strong><u>2023 Reimbursement Calendar<\/u><\/strong><\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">The reimbursement calendar provides the date of processing for F3 forms (HRMS) and expense reports, EXP (Workday).\u00a0 Included are the dates direct deposits will be available in the bank account and the date checks are mailed (via USPS). (click the link for <a href=\"https:\/\/rochester.box.com\/s\/30o2pxwqrvbcs3txuxfchsqkb47lepph\" target=\"_blank\" rel=\"noopener\">2023 reimbursement calendar<\/a>)<\/p>\n<ul>\n<li><strong><u>2023 IRS Mileage Rate<\/u><\/strong><\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">Beginning on January 1, 2023, the standard mileage rate will be <strong>65.<\/strong><strong style=\"font-size: inherit;\">5 cents per mile for business travel<\/strong><\/p>\n<p style=\"padding-left: 40px;\">The 2023 Mileage Log Form is located in the <strong><a href=\"https:\/\/www.rochester.edu\/adminfinance\/finance\/employee-reimbursements\/employee-reimbursements-forms\/\">Forms<\/a><\/strong> section of the Reimbursement website.<\/p>\n<ul>\n<li><strong><u>Workday Expense Mileage entry<\/u><\/strong><\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">Mileage rates are uploaded in Workday for Expense Report use.\u00a0 The Expense Item Date will populate the correct mileage rate.\u00a0 When entering an Expense Report for mileage:<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Attach the completed Mileage Log Form<\/li>\n<li>Expense line date = the first day of travel from the completed mileage log form<\/li>\n<li>Expense Item = Mileage (EX112)<\/li>\n<li>Quantity = Total Mileage from the completed Mileage Log Form (this is the number of allowable miles for reimbursement)<\/li>\n<li>The system will automatically calculate the reimbursement amount in the Total Amount field<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">Review the <a href=\"https:\/\/rochester.box.com\/s\/zc66kjqgvkz73uhargj3xc1qjg7671d4\" target=\"_blank\" rel=\"noopener\">Mileage entry<\/a> reference guide for additional details.<\/p>\n<hr \/>\n<h3>Accounts Payable<\/h3>\n<ul>\n<li><strong>How to Email PO Invoice to Accounts Payable:<\/strong> In order to avoid errors, delayed processing and payments, and missing invoices, Accounts Payable has published guidelines for departmental staff.\u00a0 Following these guidelines helps to streamline invoice processing for more accurate and timely processing.\n<ul>\n<li><a href=\"https:\/\/www.rochester.edu\/adminfinance\/finance\/accounts-payable\/news\/\">Guidelines for Emailed Invoices<\/a><\/li>\n<\/ul>\n<\/li>\n<li><strong>Avoid Duplicate Invoice Postings<\/strong>: If your Suppliers are sending your invoices directly to Accounts Payable, please do not submit your copy to Accounts Payable. If you are emailing your invoices to AP, please do not also mail them, and vice versa. Please ensure multiple staff in your department are not submitting the same invoices to AP to avoid duplication.<\/li>\n<li><strong>P2P Training<\/strong>: All users who gain access to P2P for Requisition and\/or Supplier Invoice Request (SIR) functionality should ensure they go through all P2P-related modules in MyPath to avoid errors and delays.\n<ul>\n<li><a href=\"https:\/\/rochester.csod.com\/ui\/lms-learning-details\/app\/curriculum\/3cd63478-5d44-418b-8c61-c2b1a6646f6a\">P2P: Introduction to UR Procurement for Initiators<\/a><\/li>\n<li><a href=\"https:\/\/rochester.csod.com\/ui\/lms-learning-details\/app\/curriculum\/4f4cb20c-ff4d-4cb8-8e3f-94336f9d8e08\">P2P: Introduction to UR Procurement for Approvers<\/a><\/li>\n<li><a href=\"https:\/\/rochester.csod.com\/ui\/lms-learning-details\/app\/course\/9ef6d567-6975-45dc-8bc3-57901f7c4c4f\">P2P Advanced: Create Receipt and Match Exception Overview<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<hr \/>\n<h3>Additional tips and tricks<\/h3>\n<ul>\n<li>For tips and tricks such as adding and editing Workday menu apps visit our <a href=\"https:\/\/www.rochester.edu\/adminfinance\/urfinancials\/tip-of-the-month\/\" target=\"_blank\" rel=\"noopener\">Tip of the Month<\/a> page.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>In this issue: Workday Expenses (University only, excluding affiliates) Expense reimbursements Accounts Payable (University only, excluding affiliates) How to email P.O. invoice to Accounts Payable Avoid duplicate invoice postings P2P&hellip;<\/p>\n","protected":false},"author":112,"featured_media":0,"parent":15902,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-17852","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - 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